Scanning & Digitization of Medical Records (MDSI) for Leading Hospitals & Healthcare Institutions

Client Overview:

Data-Core Systems has supported a network of leading hospitals and healthcare institutions with large-scale scanning and digitization of patient records into Electronic Health Records (EHR). The engagement has been ongoing from 2010 till date.

Business Challenges

Hospitals in the network maintained large volumes of patient records — charts, discharge summaries, and clinical histories — largely on paper, which:

  • Created hazards of loss, error, and inconsistency associated with handwritten patient files
  • Made it difficult to keep patient electronic health records continuously up to date
  • Limited the ability to alert care providers to critical patient information (such as food and drug allergies) in real time
  • Required high-quality clinical data abstraction and ongoing quality review at scale

Digitization Services Delivered:

  • Patient chart digitization
  • Patient discharge record digitization
  • Patient clinical history digitization
  • Chart review & classification
  • Abstraction of health information
  • Quality review
  • Consulting & implementation

Scale & Volume

  • 350,000+ pages / images processed per month
  • Continuous engagement from 2010 till date

Solution Overview:

  • High-quality clinical data abstraction
  • An efficient chronic disease management environment for Primary Care Physicians (PCPs), enabled through high-quality EMR
  • Maintenance of up-to-date patient electronic health records, supported by 24×7 back-office operations
  • Electronic addition of information, creating a searchable database and removing the hazards of handwritten files
  • Real-time alerts to care providers on critical patient information, such as food and drug allergies

Business Impact & Client Benefits:

  • Improved patient safety through real-time alerts on critical information such as food and drug allergies
  • Stronger chronic disease management support for Primary Care Physicians via high-quality EMR
  • Continuously up-to-date patient records enabled by 24×7 back-office support
  • Elimination of handwritten-record hazards through a searchable digital database
  • Sustained, high-volume throughput — 350,000+ pages/images processed every month across a network of hospitals since 2010

Conclusion

By combining large-scale scanning and digitization with high-quality clinical data abstraction and 24×7 back-office support, Data-Core Systems has helped a network of leading hospitals maintain accurate, up-to-date, and instantly accessible Electronic Health Records — improving patient safety, supporting chronic disease management, and sustaining a high-volume, multi-year digitization program.

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